If it can’t be found when I need it, it might as well not exist.

This applies to files, meeting notes, emails, and everything else.

I’ve been told by my colleagues that I should’ve been a lawyer because I can unearth a previous conversation along with the time stamp within seconds (even if it happened years ago). I actually have terrible memory, so it must be my organization skills.

This is how I organize my project work. Within any given project folder, I have 5 sub-folders. That’s it.

>>Archive 

>>Background Materials

>>Client Feedback

>>Meeting Notes

>>References

Aside from the active file for the project, everything else lives in one of these 5 sub-folders.

After setting up the organization system, DISCIPLINE is required to maintain it. Just like cars, a healthy body, and relationships: if I demand it to work for me, it demands me to work for it, too.